Accounting & Administrative Coordinator

Accounting & Administrative Coordinator

Company: OZZI Reuse

Location: Rhode Island — In-Person

Employment Type: Full-Time, 30–35 hours per week

Experience Level: Mid-Level

Schedule: Flexible hours within standard business hours

About OZZI Reuse

OZZI Reuse is a Rhode Island-based sustainability company helping Dining Services and

Sustainability teams transition from disposable take-out containers to reusable systems.

Our solutions are currently used in 49 U.S. states and 11 countries.

Our mission has always been to create an environmentally conscious, user-friendly, and highly effective system that eliminates disposable products generated from food service operations. As the OZZI brand continues to grow, we are looking for a detail-oriented team member to support our accounting, financial administration, reporting, and day-to-day business operations.

Position Overview

OZZI Reuse is seeking an Accounting & Administrative Coordinator to join our team and provide support across accounting, accounts receivable, accounts payable, purchasing, collections, reporting, and general administrative functions.

This position is ideal for someone who is highly organized, detail-oriented, comfortable working with numbers, and interested in developing a broader understanding of business operations. The successful candidate will initially focus on core accounting and administrative responsibilities, with the opportunity to take on additional responsibilities in budgeting, reporting, systems support, and operational management as they gain experience. QuickBooks experience is preferred.

Key Responsibilities

Accounting & Financial Administration

• Assist with day-to-day accounting functions using QuickBooks.
• Prepare and process customer invoices.
• Support Accounts Receivable (AR) and Accounts Payable (AP) functions.
• Process and maintain purchase orders (P.O.s).
• Assist with customer account reconciliation and payment tracking.
• Monitor outstanding balances and assist with collections.
• Send invoice reminders and other customer payment communications.
• Assist with cost of goods sold (C.O.G.S.) tracking and management.
• Maintain accurate accounting records and documentation.
• Provide general accounting and administrative support as needed.

Accounts Receivable & Collections

• Monitor customer accounts and outstanding invoices.
• Generate and distribute payment reminders.
• Assist with collection efforts and follow-up on past-due accounts.
• Reconcile customer payments and account balances.
• Prepare collection and accounts receivable reports for management.

Reporting & Inventory Support

• Prepare regular accounting, collections, production, and inventory reports.
• Assist with reporting on container production and inventory levels.
• Monitor inventory par levels and assist with reconciliation.
• Identify discrepancies between inventory records and physical inventory.
• Assist with tracking costs and operational data.

Purchasing & Operations Support

• Issue and process purchase orders.
• Assist with vendor records and purchasing documentation.
• Support equipment financing administration and recordkeeping.
• Assist with monthly National Account filings and reporting.
• Maintain organized financial and operational documentation.

Administrative & Systems Support

• Assist with technology-related invoicing functions and automated invoice
• reminders.
• Help maintain and improve internal accounting and administrative systems.
• Support budgeting and financial reporting as experience is gained.
• Assist with administrative projects and other business functions as needed.
• Work closely with management to improve processes, reporting, and organization.

Growth Opportunities

This position is designed to grow with the right candidate. While the initial focus will be on accounting support, invoicing, AR/AP, collections, purchasing, and reporting, the successful candidate will have the opportunity to take on additional responsibilities in areas such as:

• Administrative budgeting
• Financial and operational reporting
• Systems support and management
• Inventory and production reconciliation
• Cost management
• Process improvement
• Business operations

Qualifications

Required

• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Comfortable working with numbers, spreadsheets, and financial information.
• Strong communication and follow-up skills.
• Ability to maintain confidentiality when working with financial information.
• Ability to work independently and manage multiple priorities.
• Proficiency with Microsoft Excel and Microsoft Office.
• Willingness to learn new accounting and business systems.
• Experience with QuickBooks.

Preferred

• Previous experience with bookkeeping, accounting, accounts receivable, accounts payable, or office administration.
• Experience with invoicing, collections, or purchase orders.
• Experience with inventory reconciliation or cost tracking.
• Experience with reporting and spreadsheets.
• Experience in a small business environment.

Ideal Candidate

The ideal candidate is someone who is organized, dependable, detail-oriented, and eager to learn. You should be comfortable taking ownership of tasks, following up when something needs attention, and working collaboratively with a small team. Because OZZI is a growing company, this role is a great opportunity for someone who wants to develop beyond traditional accounting responsibilities and gain hands-on experience with the financial, administrative, and operational sides of a business.

Schedule & Work Environment

• Full-time position, approximately 30–35 hours per week.
• Primarily in-office.
• Flexible scheduling within standard business hours.
• Collaborative small-business environment.
• Opportunity for the role and responsibilities to expand as the company continues to grow.

Why Join OZZI Reuse?

• Join a growing company with a mission focused on sustainability and waste
• reduction.
• Gain experience across accounting, finance, operations, inventory, and business
• administration.
• Work directly with a small team where your contributions have a visible impact.
• Opportunity to expand responsibilities and develop professionally.
• Be part of a company whose reuse solutions are making an impact across the U.S. and internationally.

Pay: $45,000.00 - $55,000.00 per year

Benefits

• Flexible schedule
• Paid sick time
• Paid training
• Work from home