Accounting & Payroll Specialist

About the Position

We are seeking a detail-oriented, organized, and dependable individual to join our team. This position is primarily responsible for processing payroll accurately and on time and managing vendor invoices and payments for multiple clients. Additional duties include assisting with day-to-day accounting functions and individual income tax return preparation during tax season.

The ideal candidate is someone who enjoys working with numbers, takes pride in accuracy, maintains confidentiality, and can manage multiple priorities in a fast-paced environment.

This is a great opportunity for someone looking to begin a career in accounting or build upon existing accounting experience.

Enjoy a four-day work week from May through December, offering a great work-life balance for most of the year! During tax season (January through April), additional hours are required, including Saturday mornings, to support our clients during our busiest time of year.

This is an in-person position that offers the opportunity to work closely with a supportive team in a professional office environment.

Key Responsibilities

Payroll

• Process weekly, biweekly, semimonthly, and monthly payroll accurately and timely for multiple clients in a variety of industries.
• Maintain employee payroll records and update employee information as needed.
• Review employee hours, timecards, overtime, and payroll deductions.
• Verify payroll taxes, withholdings, and other payroll-related information.
• Prepare payroll tax filings, tax deposits, and quarterly & annual payroll reporting.
• Respond to client questions regarding paychecks, deductions, and payroll records.
• Maintain confidentiality of employee compensation and personal information.

Accounts Payable

• Receive, review, and process vendor invoices for payment.
• Verify invoices for accuracy, proper approval, and supporting documentation.
• Enter invoices and payments into the accounting system.
• Prepare and process vendor payments according to payment terms.
• Maintain organized accounts payable records and supporting documentation.

Additional Accounting Responsibilities

• Prepare individual income tax returns during tax season.
• Organize client documents and enter information into tax preparation software.
• Assist with gathering missing information and following up on client questions.
• Review tax documents for completeness and accuracy.
• Assist with electronic filing and processing of tax returns.

Qualifications

• Previous experience in payroll, accounts payable, bookkeeping, or a related accounting position.
• Willingness to learn payroll processing, accounting procedures, and income tax preparation.
• Basic knowledge in Microsoft Excel and general computer applications.
• Experience with Payroll and Accounting CS software is beneficial.
• Strong attention to detail and excellent organizational skills.
• Ability to manage deadlines and prioritize multiple responsibilities.
• Professional communication and customer service skills.
• Ability to handle confidential financial and employee information professionally.
• Accounting coursework, an associate’s degree, or a bachelor’s degree in accounting or a related field is preferred but not required.

What We Are Looking For · Dependable, motivated, and eager to learn.

• Comfortable working with numbers and financial information.
• Organized and able to manage competing priorities.
• A team player who is willing to assist wherever needed.
• Interested in developing skills in payroll, accounting, and tax preparation.

What We Offer

• Four-day work week from May through December.
• Competitive pay based on experience.
• Paid time off and holidays.
• Health, dental, and vision insurance.
• Group life and disability insurance.
• Retirement plan.
• A supportive and professional work environment.
• Opportunities to expand accounting and payroll knowledge.

If you are organized, dependable, and ready to grow your skills in accounting and payroll, we encourage you to apply!