Staff Accountant/Bookkeeper - Family Office

About Us

We are a multi-generational, family-owned company seeking a highly skilled Family Office Staff Accountant/Bookkeeper to support the day-to-day financial operations of a high-net-worth-family.

Position Overview

This role will be responsible for maintaining accurate accounting records, supporting financial reporting, managing payables, reconciling accounts, and providing tax document preparation and coordination support.

Key Responsibilities

• Process invoices and vendor payments.
• Monitor cash balances and assist with cash flow reporting.
• Maintain vendor files and payment schedules.
• Support budget tracking and expense analysis.
• Prepare monthly bank, brokerage, and credit card reconciliations.
• Record journal entries and assist with month-end and year-end close processes.
• Prepare financial reports, schedules, and support analyses.
• Ensure accounting records are complete, accurate, and maintained in accordance with established procedures and internal controls.
• Provide essential support by organizing tax documents and assist the Family Office Controller with coordinating with outside CPAs and tax advisors.

Special Projects

• Support ad hoc financial analyses and special projects.
• Assist in improving accounting processes and internal controls.
• Handle sensitive family and financial information with the utmost discretion and confidentiality.

Qualifications

• Bachelor’s degree in accounting, Finance, or related field.
• A minimum of 2 years of related bookkeeping and accounting experience
• Experience working in a family office, or public accounting firm serving high-net-worth individuals is strongly preferred.
• Strong knowledge of U.S. GAAP and the ability to maintain accurate books and records, prepare supporting schedules, and identify and resolve discrepancies.
• Experience with trust, partnership, investment, and brokerage accounting, including the ability to organize source documents and prepare schedules for outside CPAs and tax advisors.
• Advanced proficiency in Microsoft Excel, including pivot tables, lookup functions, reconciliations, and financial analysis; strong working knowledge of QuickBooks or a comparable accounting system.
• Strong analytical, organizational, and problem-solving skills, with the ability to manage multiple deadlines, investigate variances, and produce accurate work with close attention to detail.
• High level of professionalism, integrity, and discretion, with demonstrated ability to safeguard confidential family, tax, investment, and financial information.
• Ability to work independently, communicate effectively and contribute to process improvements and special projects in a high-touch environment.

Benefits

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance